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Establishment of Representative Office of a Foreign Legal Entity
A foreign legal entity, apart from the foreign government organization, a limited liability partnership and foreign non-governmental organization may establish a representative office within the territory of Mongolia.
Please note that a representative office shall not be deemed a legal entity. As indicated earlier, it is prohibited for a representative office to carry out any commercial activities for the commercial purposes within the territory of Mongolia.
Below is a summary of the key steps of establishment of a representative office of a foreign entity in Mongolia:
key steps of establishment of a representative office of a foreign entity in Mongolia
List of documents needed for setting up a representative office of a foreign legal entity in Mongolia:
- UB-04 form
- Receipt of payment of state stamp duty to be paid to the state bank account of the tax department of the respective province or district.
- Copy of the introduction and charter of the foreign legal entity /certified translation/
- Foreign legal entity certificate copy. /Certified translation/
- Authentic verdict and regulation from parent company to establish representative office
- 2 copy of regulations which must include contact number, official address, field of activity and type of the organization
- Passport copy
- Official address of Representative office /certificate of immovable property (copy) or leasing contract /
- Remark: in case the documents such as resolution or decisions are concluded in foreign country, it must be must be denoted by Embassy and Consul notary or Apostille
- Proxy /not necessary if official is to represent/
Extending the duration of operations of a foreign representative office:
- Fill out the UB-03 form
- Written confirmation of the decision on establishing the representative office
- A reference letter from the tax authority of Mongolia
- Documents need to be translated to Mongolian
- If the documents are issued in a foreign country, an apostille confirmed by Mongolian consul or diplomatic office